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Update User Preferences Window

ResSched allows individual users to tailor the way information is entered and displayed. When a new user is created, the initial values for his preferences are taken from the System Preferences. This window is not available to View-only users.

DEFAULT ENTRIES TAB

To speed up information entry when booking resources,  ResSched lets users establish default and routine values for many of its booking entry fields. When making a new booking, the default values are automatically displayed, and the routine values are available from drop-down lists. Users can accept or change any of these values when making a booking. Each user can maintain his own preference values for these entries, but the initial values for a new user are taken from the System Preferences. System Administrators can also reset all these preferences to those in System Preferences.



Default Start   The time that is initially displayed when creating a booking. Set the default start time either near the middle of the active part of your organization's day or close to the time when many bookings are scheduled. The default start time is displayed in your Windows time format, but you can use any standard time format to enter it.

Default Duration    The default duration is added to the start time to display a proposed end Time. If many of your bookings are for the same length of time, this feature saves having to enter that information. Use the Hours:Minutes format to enter the default duration or click the Down Arrow button to select a duration from the drop-down list.

Routine Durations   In addition to list of durations established by the System Administrator, users can add their own commonly used duration times that can be selected from drop-down lists when booking resources. To change the list, click this button. The current list will appear, to which you can add a new duration (Add button), or change or delete an existing routine duration.

Default Booking   If many of your bookings are the same type, you may wish to enter a default booking which will be automatically displayed when creating a new booking. Click the Down Arrow button to add a booking.

Routine Bookings   Click this button to add to the list of routine booking names created by the System Administrator. These routine bookings can be selected from a drop-down list when making a new booking. A list of your currently specified routine bookings will appear, to which you can add other bookings by clicking the Add button, or you can change or delete one of the existing routine bookings.

Default Resource   If one resource is being booked for much of the time, you may wish to make that resource the default. Click the Down Arrow button to select a resource as the default. Once selected as default, a resource will be placed in the resource list for every new booking. Up to 30 characters may be used in the resource name.

Default Client   If one client represents a significant number of bookings, you may wish to make that client the default. Click the Down Arrow button to select a client as the default. If you expect to make many bookings without any client, consider selecting 'No Client' as the default client.

Default Project If one project represents a significant number of bookings, you may wish to make that project the default. Click the Down Arrow button to select a project as the default.

Print In Color Check this box so you can print scans in color.

Notify Me When Booking   If ResSched should warn users when they try to make a booking for a weekend or outside the normal week day, check these boxes. When weekend is checked, some of the scan functions will limit the display to days of the work week.

SCAN SETTINGS TAB

Use these settings to adjust the default values that control the booking information displayed and printed in the Scan functions. ResSched also uses some of this information to create drop-down lists for selecting start and end times when adding bookings.



Begin Day   The normal start of the work day for your organization.  Bookings that occur before this time are shown in the Scan functions as 'Before' this time.

End Day   The normal end of the work day in your organization. Bookings that occur after this time are shown in the Scan functions as 'After' this time.

Interval   The amount of time you wish to cover with one time slot when using Scan functions. With large intervals, Scan functions take less space on the screen or paper, but booking information often overlaps. Small intervals provide better distinction between bookings, but take up more screen and paper space.

Scan Width   The width of each column in the Scan Group Booking. Narrower columns let you fit more resources on a page, but reduce the amount of text shown in booked time slots.

Scan Height   The height of each row in the Scan display functions. Short rows let you see more time slots, but may be difficult to read.

Scan Text   The text to be shown in the booked time slots of Scan functions. You can choose among showing no text, the booking name, the client's name, or the first three letters of the booking, and use the remaining space for the client's name.
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