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Add/Update Resource Window

The Add/Update Resource window lets you add or change an entry for a resource in ResSched. It is accessed by clicking Resource>Add Resource from the main menu, or from the Browse Resources window. This window is available only to Resource and System administrators.

The Add button lets you add several resources at the same time. Simply enter the new resource and click the Add button. Then repeat the process for every new resource to be added.



GENERAL TAB

Resource   A unique name, up to 30 characters, which ResSched uses to identify each listed resource.

Rate  Used for billing. A charge rate can be applied for each resource. Holders of a Corporate ResSched license can use this information to issue invoices directly with ResSched or import it into their accounting system using the ODBC driver.

Rate Period  The time period for which the rate applies.

Inactive  When this box is checked, the resource is no longer available for bookings.

Pooled The resource has more several indistinguisable units,.e.g., stacking chairs.
  
Units Total number of units of the pooled resources available.  Disabled if Pooled is unchecked.

WHO CAN BOOK TAB

This tab is used to give General users authority to book the resource.  When the 'All general users can book' check box is checked, any General user is allowed to book the resource. Also, the list and buttons are disabled. When the check box is unchecked, you must specify which General users can book the resource. Please note that General users who have been given overall authority to book any resource (see Add/Update User window), as well as System and Resource administrators, who already have authority to book the resource, do not have to be added to the list.  



Add user Click this button to add a General User to the list.

Delete user Click to delete a highlighted user.

Add user group Click to add all the users of selected user group to the list.

Delete user group Click to delete all the users of a selected user group from the list.

WHO CAN VIEW TAB



This tab is used to give General users and View-only users authority to view the resource.  When the 'All general and view-only users can view' check box is checked, any General or View -only user is allowed to view the resource. Also, the list and buttons are disabled. When the check box is unchecked, you must specify which General and View-only users can view the resource. Please note that General users who have been given overall authority to book any resource (see Add/Update User window), as well as System and Resource administrators, who already have authority to book the resource, do not have to be added to the list. Also, any General user who has been given authority to book the resource automatically has authority to view it.  

Add user Click this button to add a General or View-only user to the list.

Delete user Click to delete a highlighted user.

Add user group Click to add all the users of selected user group to the list.

Delete user group Click to delete all the users of a selected user group from the list.

RESOURCE GROUPS TAB



This tab allows resources to be added to a resource group. For pooled resources, the number of units of the resource allocated to the resource group is shown.

Add The Add button is used to select a resource group to which a resource is to be added. If the resource is pooled, the user will be queried about how many units should be allocated to the group.

Delete Deletes the resource from the selected resource group.

NOTES TAB

Include up to 2,000 characters of optional free-form text for each resource. If Notes are present, the label of the Notes tab turns red.

COLORS TAB

Choose colors for the foreground (text) and background colors to be used in resource displays. (For use by System or Resource administrators only). Scheduling Software home