Scheduling Software

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Scan Options, Set

The Scan functions can be adjusted to meet the user's preferences for the displayed time slots, the width of columns, the height of rows and the text in boxes that mark bookings. Some of these settings are also used to generate drop-down lists from which users may make selections.

You may change these settings while in any of the Scan windows, or you may change them in User Preferences. To set these options in User Preferences:

1. Select File>User Preferences from the main menu. The Update User Preferences window  will appear. Click the Scan Settings tab.

2. Select and adjust the setting you wish to change.

Begin Day Enter the normal start time of the work day. Bookings made before this time will all be in a time slot labeled 'Before' and this time. Also, this time is the first item on the drop-down lists for start times and end times of bookings. Use the spin buttons to set the time, if desired.

End Day Enter the normal end time of the work day. Bookings made after this time will all be in a time slot labeled 'After' and this time. Also, this time is the last item on the drop-down lists for start times and end times of bookings. Use the spin buttons to set the time, if desired.

Interval In the Scan functions, enter how much time should be covered with each time slot. You can enter the Interval directly or click the down arrow to select an Interval from a drop-down list of commonly used intervals.

Scan Width Scan width determines how wide the columns are for some of the Scan windows and the printed Scan calendars. The wider the column, the greater the amount of booking information that can be included in the time slot box, but the fewer the resources that can be viewed at the same time or printed on one page. Scan width is measured in 'Dialog units' which are roughly equal to 4 dialog units per character. Use the spin buttons if desired.

Scan Height Scan height determines the height of the time slot rows in Scan functions. The lower the height, the more time slots that can be accommodated in a window,  but the harder it is to read them.

Scan Text Scan Text is the booking information that will be displayed in the time slot box of Scan windows and in the printed Scan calendars. Select between showing the booking name, the client, mixing both (the first six characters of the booking followed by the client), or no text at all.

3. Click the OK button. Scheduling Software home