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Scan Resource Group (Horizontal Format) Window

The Scan Resource Group window displays all bookings for all the resources in a resource group for a selected day, week, month, quarter or year. For day and week scans, users may choose between horizontal or vertical displays of time slots and resources. Monthly, quarterly and yearly scans are in the horizontal format only. Bookings are displayed as boxes at the intersections of the relevant time slots and resources. Only those bookings that occur during the regular workday (Begin to End) are shown. If a resource has more than one booking at the same time (intentionally double booked, or a pooled resource), the second and subsequent bookings are shown in the row below. You can view or change the complete booking information by double clicking the box.

The display is controlled by the values entered at the top of the window. Initial values are taken from Scan settings in the Update User Preferences window. Click the Go button to display the bookings using the values in the fields at the top of the window. If the word Go is red, the display no longer reflects those values and needs to be refreshed.  

If you have assigned status colors and then assigned a status to any booking, the chosen color will appear in the scan display for that booking when you select Status as the option in the Color Source drop-down list.




Color Source Drop-down list to select whether the colors of the booking, resource, client or booking status are used in the display. Visible only if colors have been enabled in System Preferences.

Resource Group The resource group to display.

Time Scale Choose Day, Week, Month, Quarter or Year. Month, Quarter and Year time scales will likely only be useful to organizations using multi-day bookings

Date   The date to be displayed. If time scale is week or month, the week or month that includes the date will be displayed  Enter the date directly or click the Calendar button to call a look-up calendar for selecting the date.
 

Begin/End  The start and end times of a regular work day.

Text  The text to be shown in the booked time slots.You can choose among showing no text, the booking name, the client's name, or the first three letters of the booking, and use the remaining space for the client's name.

Height  You may change the height of the rows.  

Click the Go button to implement any changes made to the above data fields. A red Go button indicates that the window should be refreshed.

To add a new booking, click the Add button. If the time scale is for a day, that date will appear in the date field of the Add/Update Booking window.

You may add a new booking simply by placing the cursor on a desired, empty time slot and then double clicking. The Add/Update Booking window will appear and the start time, date and resource information will be filled in as deduced from the cursor position. Confirm by clicking the OK button. Also notice that as you move the cursor across the bookings (without dragging) that the time is displayed above the cursor.

You may also drag an existing booking to another time slot. The Add/Update Booking window will appear and display the existing booking, but with the new time and date information and the existing resource information. Confirm by clicking the OK button. NOTE: You cannot drag an existing booking if 'Use multi-day bookings' has been turned on in System Preferences. See: Multi-day and Repeat Bookings for more information.

Existing bookings cannot be dragged and new bookings cannot be inserted by clicking a time slot if you are accessing ResSched through the Web module.

To quickly scroll up and down the window, click above or below the slider button in the vertical scroll bar rather than using the arrow buttons or dragging the slider button.
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