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Scan Group for a Week Window (Vertical Format)

The Scan Group for a Week window displays all bookings for all the resources in a resource group for a selected week. This window is useful if you have only a few long bookings per resource per day. If you have several bookings per resource day, consider using the Scan Group for a Day window instead.

The display is controlled by the values entered at the top of the window. Initial values are taken from Scan settings in the User Preferences window. Click the Go button to display the bookings using the values in the fields at the top of the window. If the word Go is red, the display no longer reflects those values and needs to be refreshed.  

If your System Administrator has configured ResSched to allow tentative bookings, they will be accompanied by a question mark to distinguish them from normal bookings when they are printed.



The days and time slots are listed down the window, with the resources listed across. Bookings are displayed as boxes at the intersections of the relevant day/time slots and resources. The length of the box is determined by the length of the booking. You can view or change the complete booking information by double clicking the box.

WARNING: If  bookings overlap, the text in the boxes may be jumbled. When you click the overlapped area, only the booking details of the earliest booking for that area will be available. Overlapping occurs when bookings conflict or when a booking ends and another starts within the same time slot (e.g., one booking ends at 10:05 and another starts at 10:10, while the time slot covers 10:00 to 10:15).  Also, when two conflicting bookings end or start in the same time slot they may appear to be two adjacent non-conflicting bookings. When precise information on bookings is needed, click the Browse button to call the Browse Bookings window. See: Horizontal vs Vertical Display Format.

The number of resources in a resource group cannot exceed 50 for this function.

Resource Group:  The resource group to be displayed. Enter the name of a resource group or click the Down Arrow button to select the resource group from a table of existing resource groups.

Week Includes:  Enter a date in the week to be displayed. Enter the date directly or click the Calendar button to call a look-up calendar for selecting the date.
 

Begin/End:  The start and end times of a regular work day.


Rows/Day:  You may choose how many rows (time slots) are shown in one day.

Text:  The text to be shown in the booked time slots. You can choose among showing no text, the booking name, the client's name, or the first three letters of the booking, and use the remaining space for the client's name.

Width/Height:   You may change the dimensions of the columns and rows.

Click the Go button to implement any changes made to the above data fields. A red Go button indicates that the window should be refreshed.

To add a new booking, click the Add button.

You may add a new booking simply by placing the cursor on a desired, empty time slot and then double clicking. The Add/Update Booking window will appear and the start time, date and resource information will be filled in as deduced from the cursor position. Confirm by clicking the OK button. Also notice that as you move the cursor across the bookings (without dragging) that the time is displayed above the cursor.

You may also drag an existing booking to another time slot. The Add/Update Booking window will appear and display the existing booking, but with the new time and date information and the existing resource information. Confirm by clicking the OK button. NOTE: You cannot drag an existing booking if 'Use multi-day bookings' has been turned on in System Preferences. See: Multi-day and Repeat Bookings for more information.

Existing bookings cannot be dragged and new bookings cannot be inserted by clicking a time slot if you are accessing ResSched through the Web module.

To quickly scroll up and down the window, click above or below the slider button in the vertical scroll bar rather than using the arrow buttons or dragging the slider button.






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