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Scan a Resource for a Week Window

The Scan a Resource for a Week window displays all bookings for one resource for a week. Time slots are listed down the window, with the days of the week listed across. Bookings are displayed as boxes at the intersections of the relevant time slots and weekday. The length of the box is determined by the length of the booking. You can view or change the complete booking information by double clicking the box.

The starting week day is set by the System Administrator in the Update System Preferences window.

The display is controlled by the values entered at the top of the window. Initial values are taken from Scan settings in the Update User Preferences window. Click the Go button to display the bookings using the values in the fields at the top of the window. If the word Go is red, the display no longer reflects those values and needs to be refreshed.  

If you have assigned status colors and then assigned a status to any booking, the chosen color will appear in the scan display for that booking when you select Status as the option in the Color Source drop-down list.

WARNING:  If bookings overlap, the text in the boxes may be jumbled. When you click the overlapped area, only the booking details of the earliest booking for that area will be available. When two conflicting bookings end or begin in the same time slot, they may look the same as two shorter non-conflicting bookings. Overlapping occurs when bookings conflict or when a booking ends and another starts within the same time slot (e.g., one booking ends at 10:05 and another starts at 10:10 while the time slot covers 10:00 to 10:15).  When precise information on all bookings is needed, click the Browse button to call the Browse Bookings window.

Also, the number of hours between the beginning of the work day and the end of the work day when multiplied by the number of scan intervals per hour must not exceed 62.



Color Source Drop-down list to select whether the colors of the booking, client or booking status are used in the display.

Resource   The resource to be scanned. Enter the name of resource or click the Down Arrow button to select from a table of existing resources.

Week Includes   A date in the week to be scanned. Enter the date directly or click the Calendar button to call a look-up calendar for selecting the date.
 

Begin/End  Beginning and end of the period you wish to scan.

Interval  Choosing a small time interval will allow you to see bookings for even short periods of time.

Text  The text to be shown in the booked time slots. You can choose among showing no text, the booking name, the client's name, or the first three letters of the booking, and use the remaining space for the client's name.

Width/Height  You may change the dimensions of the columns and rows.

To view or change the details of a booking, double click a box representing the booking.

To add a new booking, click the Add button. If a resource has been selected in this window, that resource name will appear in the Add/Update Booking window if the user is authorized to book that resource.

You may add a new booking simply by placing the cursor on a desired, empty time slot and then double clicking. The Add/Update Booking window will appear and the start time, date and resource information will be filled in as deduced from the cursor position. Confirm by clicking the OK button. Also notice that as you move the cursor across the bookings (without dragging) that the time is displayed above the cursor.

You may also drag an existing booking to another time slot. The Add/Update Booking window will appear and display the existing booking, but with the new time and date information. Confirm by clicking the OK button. NOTE: You cannot drag an existing booking if 'Use multi-day bookings' has been turned on in System Preferences. See: Multi-day and Repeat Bookings for more information.

Existing bookings cannot be dragged and new bookings cannot be inserted by clicking a time slot if you are accessing ResSched through the Web module.

To quickly scroll up and down the window, click above or below the slider button in the vertical scroll bar rather than using the arrow buttons or dragging the slider button.
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