The Scan Resource Group window displays all bookings for all the resources in a resource group or meta group for a selected day, week, month, quarter or year in a horizontal time line. Only those bookings that occur during the regular work day as specified in the Scan Settings of Update User Preferences window are shown. If a resource has more than one booking at the same time (intentionally double booked, or a pooled resource), the second and subsequent bookings are shown in the row below. You can view or change the complete booking information by double clicking the box.
The settings entered at the top of the window control the display. Initial settings are taken from Scan settings in the Update User Preferences window.
Click the Go button to display the bookings.
(image has been cropped for fit and visibility)
Color Source |
Drop-down list to select whether the colors of the booking, resource, client, or booking status are used in the display. |
Resource Group |
The resource group to display. |
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The meta button lets you create a meta group to show the schedule of resources from different resource groups |
Time Scale |
Choose Day, Week, Month, Quarter or Year. Quarter and Year time scales are only available if System Settings have been set to allow booking occurrences to cross midnight. |
Date |
A date in the period you want to display. Enter the date directly or click |
Begin/End |
The start and end times of the work day. |
Text |
The text to be shown in the booking boxes. You can choose among showing no text, the booking name, the client's name, or the first three letters of the booking, and use the remaining space for the client's name. |
Height |
You can change the height of the rows. |
Font |
Select the font you want for the text by clicking the |
To add a new booking, click the Add button or double click on the empty time slot you want. The Add/Update Booking window will appear with as much information entered as can be inferred from the time slot you selected.
You can also drag an existing booking to another time slot. The Add/Update Booking window will appear and display the existing booking, but with the new time and date information and the existing resource information.