The Scan Resource Group for a Day window displays all bookings for all the resources in a resource group or meta group for a selected day. Time slots are listed down the window with the resources listed across. Bookings are displayed as boxes at the intersections of the relevant time slots and resources. For those bookings that take place during the regular work day, as set in User Preferences, the length of the box is determined by the length of the booking. Those bookings that take place outside the regular workday occupy a single time slot labeled Before or After the regular work day starts or ends. You can view or change the booking information by double clicking the box.
The settings entered at the top of the window control the display. Initial settings are taken from Scan settings in the Update User Preferences window.
Click the Go button to display the bookings.
Color source: |
Drop-down list to select whether the colors of the booking, resource, client, or booking status are used in the display. |
Resource Group: |
The resource group to be displayed. Click the Down Arrow button to select the resource group from a table of existing resource groups. |
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The meta button lets you create a meta group to show the schedule of resources from different resource groups |
Date: |
The date to be displayed. Enter the date directly or click the Calendar button |
Begin/End: |
The start and end times of a regular work day. |
Interval: |
The amount of time covered by a single row of the grid. |
Text: |
The text to be shown in the booked time slots. You can choose among showing no text, the booking name, the client's name, or the first six letters of the booking and use the remaining space for the client's name. |
Width/Height: |
You can change the dimensions of the columns and rows. |
Font |
Select the font you want for the text by clicking the |
Click the Go button to implement any changes made to the above data fields. A red Go button indicates that the window should be refreshed.
To add a new booking, click the Add button or double click on the empty time slot you want. The Add/Update Booking window will appear with as much information entered as can be inferred from the time slot you selected.