The Resource Group Utilization window is available only to Resource Administrators and System Administrators holding a Corporate license. It displays usage statistics for a specified resource Group.
ENTRY FIELDS AND CHECK BOXES
Use Actual Times |
If Actual Times has been enabled in System Settings, you can check this box to use the actual times, instead of the scheduled times. |
Group |
The resource group you want to analyze. Click the Down Arrow button to select from a list of all resources. |
Include Weekends |
If the analysis should include bookings that fall on a weekend, check this box. |
Include Special Days |
If the analysis should include bookings that fall on special days, check this box. |
Start Date |
The first day of the period to be analyzed. Use the Calendar button |
End Date |
The end day of the period to be analyzed. Use the Calendar button to select a date. |
BUTTONS
Calculate |
Calculate the usage statistics. |
Print the usage statistics. |
SUMMARY TAB
The concept of the resource work day or work hour is central to these statistics. A resource work day is one resource for one day. If there are three resources in a group, then each week day has three resource work days for that group. For pooled resources, these figures are multiplied by the number of units used or available for the resource.
Resource Work Days Available |
The number of work days in the period times the number of resources in the group. Weekends and special days are not counted unless specified. |
Resource Work Days Used |
The number of resource work days in the period when the resource was booked at least once. |
Percent Days Used |
Resource work days used as a percentage of available resource work days. |
Resource Work Hours Available |
The number of resource work days in the period multiplied by the number of hours in a normal work day as specified in the Update User Preferences window for the user. Hours on weekends and special days are not counted unless specified. |
Resource Work Hours Used |
The total number of hours the resources in the group were booked between the normal beginning and end of the workday during the specified period. |
Percent Hours Used |
Resource work hours used as a percentage of available resource work hours. |
Total Hours Used |
The total number of hours the resources were booked during the specified period regardless of whether the hours were in the normal workday. Weekends and special days are not included unless specified. |
Work Day Start/End |
The start and end times of the normal work day as specified in the Update User Preferences window. |
DETAIL TAB
The Detail tab displays summary usage statistics for each resource in the resource group. For pooled resources, these figures are multiplied by the number of units used or available for the resource.
Total Hours Used |
Total hours the resource was booked during the period |
Work Hours Used |
Hours the resource was booked that fell in the work day |
Count |
The number of times the resource was booked in the period |
% Utilization |
The work hours used as a percentage of work hours available during the period. |