he Print Text Calendars window lets you set options for printing calendars. It is called directly by Calendar from the main menu.
| Period/Format | A drop-down list that lets you select the format and period length of your calendar. You can choose from: |
Day Bookings scheduled for the start date are listed from earliest to latest.
Day by Resources Each resource's bookings scheduled for the start date are grouped together and then listed from earliest to latest.
Week A week's bookings with full details are listed from earliest to latest in portrait orientation. Weekly calendars cover the Monday to Sunday period that includes the start date.
Week (in Day A week's bookings, arranged by day for each resource.
Columns)
Flexible Period The flexible period lets you set any start and end dates for the calendar to cover. This format will not print booking notes.
| Covering | Radio buttons that let you select whether to include the bookings of: all resources; one resource; a resource group; a client, or a category. If you select One Resource, Group, Client or Category, a separate field will appear for you to enter the name of the resource, resource group or client. |
All Resources Include all resources entered in ResSched.
One Resource Clicking this option will print the bookings of only one resource. A separate Resource field is visible if this option has been selected. Clicking the Down Arrow button calls the Browse Resources window for making a selection.
Resource Group Clicking this option will print the bookings of only one resource group. A separate Resource Group field is visible if this option has been selected. Clicking the Down Arrow button calls the Browse Resource Groups window for making a selection.
Client Clicking this option will print the bookings of only one client. A separate Client field is visible if this option has been selected. Clicking the Down Arrow button calls the Browse Clients window for making a selection.
Category Clicking this option will print the bookings of only one category. A separate Category field is visible if this option has been selected. Clicking the Down Arrow button calls the Browse Categories window for making a selection.
| Start Date | When the Day option is chosen, the bookings scheduled for a date entered here will be printed. The Week option will include this date. The Flexible Period option begins with this date and an End Date must also be entered. The current date is the default. If you click the Calendar button beside the field, a look-up calendar will appear. Double click the date you want and it will be automatically entered into the field. |
| End Date | If you select 'Flexible Period', you must enter an end date for the period the same way you enter the start date. Visible only if Flexible Period has been selected in Period/Format. |
| Include Notes | Includes booking notes, if any, with the booking. |
| Include Category | Includes the category, if any, for the booking. |
| Include Client Detail | Includes the contact information and notes for the client with the booking. |
| Preview | Checking this box indicates that the calendar is to be displayed on screen before being printed. |
If you have chosen to use Microsoft Word® to print reports, your documents will be generated using Word®.
Click the Set up button to change your printer settings.
Click the Print button to print the calendar. If the Preview check box has been checked, you will be able to make choices regarding the pages to be printed, their configuration, the number of copies to be printed, and some zoom options for previewing.