Bookings, Scan

Bookings are shown as boxes with user selected text and colors. Except for the monthly calendar format, the location and size of the box represents the booking start time and length. The vertical format scans have resources running across the top of the display with date/time running down the display. Horizontal (time line) displays have the date/time running across the top with the resources running down the left side of the display

For the monthly calendar format, all bookings are listed in time order for each day of the calendar with the start time shown in the text. If the number of bookings exceed the number of time slots the user has specified for a day, the last time slot simply says 'MORE'.

After selecting the general type of scan you want from the menu or toolbar buttons, you must enter a few criteria to define the scan. The Help topic for each window details the criteria. Many of the scans take default criteria from User Preferences. Once you have made entered your selections, you must click the Go button to generate the display

You can use drag and drop to move bookings around in many scan windows. You can also add a new booking by double clicking on an empty time slot. To make this feature more accurate, ResSched displays the exact time the cursor represents below the cursor as it moves

Single Resource (Week) Display all bookings for one resource for a week with the days running across the top and the time running down the window. Scan Resource for a Week window.

Single Resource (Month) Display bookings of one resource for a month in monthly calendar format. Scan Resource for a Month window.

Pooled Resource Availability Displays the usage level of a pooled resource for a week. The percentage of the pooled resource's units that are already booked is displayed. When 1 to 50 % of the units are booked, the time block is shown in blue. Yellow is used when 50-99% of the units are booked. If all the units are booked or over booked, the time block is shown in red. Scan Availability of Pooled Resource window

Group (Day, Week, Month - Horizontal Format) Display all bookings for all the resources in a resource group for a day, week, month in the horizontal format. If 'Bookings can cross midnight' has been turned on in System Settings, quarter or year views are also available. Scan Resource Group Horizontal window

Group (Month Calendar Format) Display bookings of a resource group for a month in standard calendar layout. The Scan Group Month window is only suitable for small groups that have resources with only a few bookings per day

Client (Day Week, Month Horizontal Format) Display all bookings for all the resources used by a client for a day, week, month in horizontal format. If System Settings have been set for 'Bookings to cross midnight', you can also display a quarter or year. Scan Client Horizontal Window

Client (Week Vertical Format) Display all bookings for one client for a week in the vertical format. Scan Client Week Vertical window.

Client (Month Calendar Format) Display bookings of one client for a month in the monthly calendar format. Scan Client Month window

Category (Day, Week Month Horizontal) Display all bookings for one category for a specified period in the horizontal format. Scan Category window

WARNING: Please be aware of the following limitations when using Scan functions that use the Vertical format:

1.	If bookings overlap, the text in the boxes may be jumbled. When you click the overlapped area, only the booking details of the earliest booking for that area will be available.

When two overlapping bookings both end or begin at the same time slot, they appear to be two non-overlapping bookings. Overlapping occurs when bookings conflict or when a booking ends and another starts within the same time slot, but do not actually conflict (e.g., one ends at 10:05 and another starts at 10:10 within a 10:00 to 10:15 time slot).

When you need precise information on bookings, use the Browse Bookings window or the horizontal scan format.